G5 System Post Award Budget Drawdown e-Form

Forms and Documents

Document Name	Status
G5 System Post Award Budget Drawdown e-Form Form and Instruction	New
G5 System Post Award Budget Drawdown e-Form Form and Instruction	New
1855-New G5 Response to Comment on ED-2013-ICCD-0149-0001.msg Supplementary Document	2014-02-25
60D_FRN_1855-NEW.pdf Supplementary Document	2013-12-10
G5 Supporting Statement 1855-New ICR 2004.01.docx Supporting Statement A	2014-02-10

IC Document Collections

IC ID	Document Title	Status
210561	G5 System Post Award Budget Drawdown e-Form Form and Instruction	New
210560	G5 System Post Award Budget Drawdown e-Form Form and Instruction	New

ICR Details

OMB Control No: 1855-0028	ICR Reference No: 201403-1855-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: ED/OII	Agency Tracking No: 2004.01
Title: G5 System Post Award Budget Drawdown e-Form
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/08/2014
	Date Received in OIRA: 03/03/2014
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2017	36 Months From Approved
Responses	30,496	0	0
Time Burden (Hours)	30,496	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: In response to grant monitors need for a better reporting mechanism for grantee budgets, the G5 team developed a new electronic budget form for grantees to complete. This new electronic form requires grantees to detail the budget categories from which they are expending funds in order for Department grant monitors to track more carefully the drawdowns and financial management systems of grantees. Although this form may be used by all grantees, at this time only grantees on cost reimbursement or route payment status will be required to use this form when reporting their budget, requesting funds, and accessing funds. Current Department regulations sections 74.20-74.28 and 74.50-74.53 address the financial management and reporting requirements of grantees. The new form developed in G5 serves as the mechanism for grantees to report expenditures and track their spending in order to ensure compliance with Department regulations. The currently used budget form, the SF 524, is not comprehensive enough to meet the needs of grant monitors to efficiently and effectively monitor this sub-set of grantees. This new data collection will enhance the ability of grant monitors to track the budgeting of grantees and the management of their funds.

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Authorizing Statute(s): US Code: 34 USC 74.51 Name of Law: Education Department General Administrative Regulations (EDGAR)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 74124	12/10/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 11771	03/03/2014
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
G5 System Post Award Budget Drawdown e-Form	N/A	G5 System Post Award Budget Drawdown e-Form
G5 System Post Award Budget Drawdown e-Form	N/A	G5 System Post Award Budget Drawdown e-Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	30,496	0	0	30,496	0	0
Annual Time Burden (Hours)	30,496	0	0	30,496	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new data collection request.

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Annual Cost to Federal Government: $457,440

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/03/2014

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