Jobs for Veterans State Grants (JVSG) recipients use the JVSG Technical Performance Narrative (TPN) to report quarterly fiscal, staffing, and performance outcomes as required by JVSG program legislation and the Uniform Administrative Requirements at 2 C.F.R. Part 200. The U.S. Department of Labor, Veterans’ Employment and Training Service (VETS) uses this information to monitor planned versus actual expenditures, salaries and benefits percentages, and staffing levels. The TPN is also used to track recommendations for deobligation and allocation reductions and to document other state activities.
Shaded fields throughout the form are locked and will be calculated automatically. Users should enter responses only in the unshaded (unlocked) fields. Enter all percentages as decimals (e.g., .75, not 75%). Press the tab key after each entry to allow the form to populate the calculated fields.
Recipients submit this form once per quarter. The TPN is due 45 days after the end of the reporting period, 15 days after the Expenditure Detail Report (EDR) and Federal Financial Report (FFR) are due. The following table provides reporting period end dates and due dates:
Quarter End Dates |
TPN Due Dates |
December 31 |
February 14 |
March 31 |
May 15 |
June 30 |
August 14 |
September 30 |
November 14 |
Public Burden Statement - According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1293-0009. The time required to complete this information collection is 2 hours per response, including the time to review instructions, search existing data sources, gather the data needed, and complete and review the information collection. The obligation to respond is required to obtain or retain a benefit (38 U.S.C. 2021 and 2023). If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please contact us at:
U.S. Department of Labor
Veterans’ Employment and Training Service
Room S-1316 Phone 202-693-4700
200 Constitution Avenue, N.W. Fax 202-693-4755
Washington, D.C., 20210
Form Item |
Instructions |
State and Agency Name |
Enter the state and agency name. |
Grant Number |
Enter the complete Grant Number (e.g., 25555DV000127). |
Fiscal Year and Quarter |
Select the Fiscal Year and Quarter from the drop-down menus. |
Date Prepared |
Enter the date you are preparing the form, and update the date anytime you update your responses. |
Provide information on current-year grant funds spent or obligated for each program activity: Disabled Veterans’ Outreach Program (DVOP), Local Veterans’ Employment Representative (LVER), Consolidated DVOP/LVER (CODL), Incentive Awards (Incentives), and Management and Administrative (Mgmt & Admin) Costs. Do not include funds carried in from a previous fiscal year.
Complete the table by entering the Planned Cumulative Budget Amount (first column) and Actual Cumulative Outlays and Obligations (second column) for the current quarter. Only enter information in the first two columns. The third column will automatically populate the difference (Under- or Over-Expenditure amount). The final column will automatically populate the Percent of Plan (Outlays and Obligations divided by Budget).
If the percent of cumulative outlays and obligations is less than 80 percent or greater than 120 percent of the planned budget amount overall (indicated by bold red font in the Total row, Percent of Plan column), explain the reason for the variation in the narrative field.
If the Total row, % of Plan column from the table in Item (a) is less than 80%, describe the plan for using or deobligating the under-obligated funds. If the plan includes proposing an amount to be deobligated, note that this is advisory only. VETS will not adjust a state’s allocated funding amount without further discussion and an approved, formal amendment request in accordance with current guidance.
Provide information on Salaries and Benefits Percentages (S&B%) for each activity and overall. S&B% is the percentage of total expenditures that is spent on the salaries and benefits of JVSG-funded staff. Enter percentages as a decimal (e.g., .75, not 75%). Only enter information in the first two columns. The final column will automatically populate the difference between the planned and actual S&B% once you press the tab key.
Enter the Planned S&B% for each activity and overall in the first column. The planned S&B% is indicated in Section D of the most recent approved VETS-401 Budget Information Summary and can be found in the grant award package.
Enter the Actual Year-to-Date (YTD) S&B% for each activity and overall in the second column. The actual S&B% calculation uses all expenditures during the current fiscal year, including funds carried in from previous years. It does not include any unliquidated obligations or incentive award allocation outlays. Your Grant Officer’s Technical Representative (GOTR) can assist you in calculating your actual S&B% for each activity and overall, or use the following process to find the overall S&B%:
Numerator: Identify the total JVSG outlays during the current fiscal year (including carry-in outlays) for the salaries and benefits of DVOP, CODL, and LVER staff.
Denominator: Identify the total JVSG outlays during the current fiscal year (including carry-in outlays) for DVOP, CODL, LVER, and Mgmt & Admin Cost activities. Do not include unliquidated obligations or incentive award outlays.
In the individual activity S&B%, the numerator and denominator only consider the outlays within that activity. For example, the DVOP S&B% calculation is:
(DVOP Salaries + DVOP Benefits) / Total DVOP Outlays = DVOP S&B%
Due to Mgmt & Admin Cost outlays, the overall S&B% may be considerably lower than the individual activity S&B%.
An S&B% that exceeds 100% is never acceptable and will be indicated by bold red font. If any actual S&B% higher than 100%, there is an error in your EDR, such as total outlays for an activity being lower than the sum of salaries plus benefits. Since total outlays includes both salaries and benefits outlays, this is impossible.
If the overall S&B% is more than five percentage points less than the planned S&B% (indicated by bold red font in the Difference column), explain the reason why a smaller proportion of the JVSG outlays are being spent on JVSG staff salaries and benefits than planned.
If available, use the certified Rolling 4 Quarters ETA-9173 report for JVSG for all outcomes. If the performance data is not yet certified, use uncertified data or estimates for the purpose of submitting this quarterly narrative report. Enter percentages as a decimal and press the tab key after each entry to calculate.
Goals and Outcomes Comparison: Provide information on grant performance goals and actual outcomes.
Enter the Goal in the first column. The goal is specified in the approved four-year JVSG State Plan that covers the quarter for which this form is being completed. The applicable Plan can be found in the grant award package.
Enter the Actual Outcome (second column) for each separate performance indicator. The italicized information shows where to find each outcome on the ETA-9173 report.
The final column will automatically populate with Yes (Y) or No (N) to identify whether the goal was met for the current reported quarter.
Provide an analysis of the outcomes and progress toward achieving the goals. Describe current or anticipated issues affecting services to veterans and the plan to address those issues.
Individualized Career Services (ICS) Rate Comparison: Enter the number of Total Exiters from the Individualized Career Services, Training Services, and Total Current Period columns from line A.1 of the ETA-9173. The final column will automatically populate the ICS rate once you press the tab key.
If the calculated ICS rate is below 90 percent (indicated by bold red font), explain why in the narrative field.
Use the certified Rolling 4 Quarter ETA-9173 (if available) as well as local records (for example, data collected from the state’s management information system) from the past four quarters to complete the left side of the table. Other than Total Participants Served, participant counts must be unduplicated. If a participant meets more than one eligibility criterion, only use the first criterion for which they are eligible.
Total Participants Served: use line A.2, Total Current Period column from the ETA-9173, if available, to show the total number of participants the DVOP served.
Eligible Veterans: use line B.3a from the ETA-9173, if available, to show the number of eligible veterans who are experiencing at least one of the employment barriers listed in VPL 05-24 Section VI.A.1 that the DVOP served.
Eligible Persons: use local records to indicate the number of eligible persons who are experiencing at least one of the employment barriers listed in VPL 05-24 Section VI.A.1 that the DVOP served.
Transitioning Service Members: use local records to indicate the number of transitioning service members who participated in TAP and sought individualized career services the DVOP served.
Wounded/ill/injured service members: use local records to indicate the number of wounded, ill, or injured members of the Armed Forces who are receiving treatment in military treatment facilities or warrior transition units that the DVOP served.
Spouses/Family Caregivers: use local records to indicate the number of spouses or other family caregivers of those wounded, ill, or injured service members the DVOP served.
The left side of the table will calculate the percentages of total participants who were veterans, non-veterans, eligible participants, and ineligible participants.
If there were any ineligible participants served as indicated by bold red font in the lower right corner of the table above, explain why in the narrative field.
Provide information on staff utilization for program activities.
Enter the Planned Number of Full-Time Equivalents (FTEs) for each activity in the first column. This must match your most recently-approved staffing level listed on the VETS-401 Budget Information Summary, which may be found in the grant award package.
Enter the actual Funded Positions Year-to-Date (YTD) for each activity in the second column. These must match your entries in the VETS-402 Expenditure Detail Report for this quarter.
Only enter information in the first two columns. The final column will self-populate the rates as you complete the table and press the tab key.
If over- or under-staffed by more than 10 percent in any activity (indicated by bold red font), explain the reason in the narrative field.
Provide an analysis and explanation of staff positions that were or are vacant 60 days or more during the quarter reported and the actions taken to fulfill the staffing plan. The analysis should also include positions vacated and filled in the preceding quarter if the total vacancy period equaled or exceeded 60 days.
Briefly note accomplishments and efforts of LVER staff.
Provide the staff name, location worked, whether half-time (HT) or full-time (FT), program activity, type of staffing action, and date of the action for any staffing changes. If there were no changes, enter “No changes” in the first row under “Staff Name and Location.”
Provide an explanation of each JVSG-funded position filled by a non-veteran for a period of six months or more, including the rationale for staffing the position with a nonveteran. This field is only required in the fourth quarter report, but must be completed for all nonveteran JVSG staff who were on board for six months or more at any time during the fiscal year, even if they are no longer assigned.
The recipient must complete this field to attest that the form’s contents are complete and accurate. It must contain the name of the individual who made the attestation. It does not need to be the official authorized representative or grant POC, but one of those individuals should determine who may attest.
OMB Control Number 1293-0009
VETS-403 Expiration Date: mm/dd/yyyy
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | VETS-403 JVSG Technical Performance Narrative Instructions |
| Subject | VETS-403 JVSG Technical Performance Narrative |
| Author | U.S. Department of Labor |
| File Modified | 0000-00-00 |
| File Created | 2025-05-19 |