Rehabilitation Services Administration (RSA) Payback Information Management System

Forms and Documents

Document Name	Status
Rehabilitation Services Administration (RSA) Payback Information Management System (PIMS) Form and Instruction	Unchanged
Employers: Employment Verification Record Form and Instruction	Unchanged
Scholars: Rehabilitation Services Administration (RSA) Payback Information Management System Form and Instruction	Unchanged
Grantees: Rehabilitation Services Administration (RSA) Payback Information Management System Form and Instruction	Modified
OMB-OSERS-ICR-Non-substantive_group-request (05.09.2025).docx Justification for No Material/Nonsubstantive Change	2025-05-16
RSA PIMS Scholar Record 1820-0617 Redline.docx Supplementary Document	2025-05-16
1820-0617 Supporting Statement (final)_4.5.23.docx Supporting Statement A	2023-04-06

IC Document Collections

IC ID	Document Title	Status
257788	Rehabilitation Services Administration (RSA) Payback Information Management System (PIMS) Form and Instruction	Unchanged
232924	Employers: Employment Verification Record Form and Instruction	Unchanged
232923	Scholars: Rehabilitation Services Administration (RSA) Payback Information Management System Form and Instruction	Unchanged
190462	Grantees: Rehabilitation Services Administration (RSA) Payback Information Management System Form and Instruction	Modified

ICR Details

OMB Control No: 1820-0617	ICR Reference No: 202505-1820-005
Status: Received in OIRA	Previous ICR Reference No: 202301-1820-001
Agency/Subagency: ED/OSERS	Agency Tracking No:
Title: Rehabilitation Services Administration (RSA) Payback Information Management System
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/19/2025

	Requested	Previously Approved
Expiration Date	05/31/2026	05/31/2026
Responses	12,026	12,026
Time Burden (Hours)	4,906	4,906
Cost Burden (Dollars)	0	0

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Abstract: P.L. 114-95, section 302 (b) of the Rehabilitation Act of 1973, as amended by the Workforce Innovation and Opportunity Act (WIOA), the Rehabilitation Services Administration (RSA) provides Long-Term Training grants to academic institutions to support scholarship assistance to students. Students who receive scholarships under this program are required to work within the public rehabilitation program, such as with a state vocational rehabilitation agency, or an agency or organization that has a service arrangement with a state vocational rehabilitation agency. The student is expected to work two years in such settings for every year of full-time scholarship support. The program regulations at 34 CFR 386.33-386.35 and 386.40-386.43 detail the payback provisions and the RSA scholars' requirements to comply with them. Section 302 (b)(2)(C) of the Act requires tracking of scholars’ employment status and location of former scholars supported under the grants in order to ensure that students are meeting the payback requirement. Scholars must provide requested information necessary to meet the exit certification requirements. In addition to meeting the requirement that all scholars be tracked, the information collected will provide performance data relevant to the rehabilitation fields and degrees pursued by RSA scholars, as well as the funds owed and the rehabilitation work completed by them. In summary, RSA is requesting a revision of the currently approved collection by adding a section titled State Vocational Rehabilitation (VR) Agency: RSA Job Board Posting, where RSA envisions State VR agencies may initiate posting of an open position on the RSA Job Board on a rolling basis as positions become available. This addition to the current collection will be a helpful resource to students who receive RSA support, graduate, and seek qualifying employment to fulfill their required service obligation. This collection package adds the participation of State VR agencies to the existing approved ICR. Job leads will be submitted electronically through the online RSA Payback Information Management System (PIMS). There is minimal estimated burden required to report job information using the PIMS system.

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Authorizing Statute(s): PL: Pub.L. 114 - 95 302(b) Name of Law: Rehabilitation Act of 1973, as amended by the Workforce Innovation and Opportunity Act (WIOA)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 2348	01/13/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 22016	04/12/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Employers: Employment Verification Record	NA	Employment Verification Record
Grantees: Rehabilitation Services Administration (RSA) Payback Information Management System	NA, NA, NA	Grantee Scholar Record ,   RSA Payback Agreement ,   RSA Exit Certificate
Rehabilitation Services Administration (RSA) Payback Information Management System (PIMS)	N/A	Rehabilitation Services Administration (RSA) Payback Information Management System (PIMS) State Vocational Rehabilitation (VR) Agency Job Board Posting
Scholars: Rehabilitation Services Administration (RSA) Payback Information Management System	NA, NA, NA	Scholar Training and Employment Record ,   RSA Payback Agreement ,   RSA Exit Certificate

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	12,026	12,026	0	0	0	0
Annual Time Burden (Hours)	4,906	4,906	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This request is a result of a program change due to agency discretion to add the collection of optional job posting information from State VR agencies to the previously approved data collection. In addition, due to the same program change this request includes adding an item to the Scholar Training and Employment Record asking the scholar if the employment position they are reporting was obtained as a result of an RSA job board posting in PIMS. That additional item will not change the scholar burden estimate. With this change of adding the RSA Job Board we will collect data from grantees, scholars, employers, and State VR agencies increasing the time burden estimate to 4,905.2 total hours for 1820-0617.

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Annual Cost to Federal Government: $529,810

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/19/2025

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