Refugee Assistance Program Estimates: Cash and Medical Assistance (CMA) – ORR-1

Forms and Documents

Document Name	Status
Supporting Statement A_ORR-1 Revisions_0970-0030_5.29.25_fnl.docx Supporting Statement A	2025-06-17

IC Document Collections

IC ID	Document Title	Status
9799	ORR-1, CMA Program Estimates Instruction	Modified

ICR Details

OMB Control No: 0970-0030	ICR Reference No: 202506-0970-018
Status: Received in OIRA	Previous ICR Reference No: 202204-0970-003
Agency/Subagency: HHS/ACF	Agency Tracking No: ORR - Refugee Program
Title: Refugee Assistance Program Estimates: Cash and Medical Assistance (CMA) – ORR-1
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 06/24/2025

	Requested	Previously Approved
Expiration Date	36 Months From Approved	06/30/2025
Responses	57	57
Time Burden (Hours)	29	34
Cost Burden (Dollars)	0	0

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Abstract: As mandated by Office of Refugee Resettlement (ORR) regulations at 45 CFR § 400.11(b), recipients must submit annual estimates for reimbursable costs under the Cash and Medical Assistance (CMA) programs, categorized by expense type, along with a justification statement in support of the estimates. To meet this requirement, recipients must submit the ORR-1 CMA Program Estimates form annually as part their application for the CMA program, which funds cash assistance, medical assistance, services to unaccompanied refugee minors, and related administrative costs. A budget justification in support of the CMA estimates must be submitted along with the ORR-1 form. However, ORR does not currently provide a standardized budget justification template. As a result, submissions vary widely in format, content, and level of detail, making it challenging to extract and standardize information. This increases the burden on both ORR reviewers and recipients. This request is to extend approval of the ORR-1 with revisions to include a standardized format for submission of the budget justification. This new process will require States and Replacement Designees (RD) to submit budget justifications in a standardized format via a Microsoft Excel workbook (ORR-1 Instructions and Budget Workbook) with each tab of the justification in alignment with a specific line on the ORR-1. The ORR-1 form has been updated with minor revisions, including updated column and line titles that reflect current terminology, and a simplified structure that replaces unit cost estimates with total cost estimates. These revisions are a result of the standardization of the budget justification. The revised instructions, which are now embedded within the standardized budget justification, provide guidance to recipients on how to fill out each section of the standardized budget justification.

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Authorizing Statute(s): PL: Pub.L. 96 - 212 412 Name of Law: Refugee Act of 1980; 45 CFR 400.11(b)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 105609	12/27/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 26819	06/24/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
ORR-1, CMA Program Estimates	1	ORR-1

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	57	57	0	0	0	0
Annual Time Burden (Hours)	29	34	0	-5	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Burden estimates have been reduced to reflect the improved instructions and the inclusion of a standard template for the budget justification. Minor revisions were made to the form. Additionally, Wilson Fish agencies previously responded to this request but due to changes in the structure and purpose of that program no longer fall under this request.

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Annual Cost to Federal Government: $6,287

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/24/2025

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