Recruitment / Email Templates

0920-1050 Application Supplemental Information

Information Collection Title: Improving Services of Vaccination Rate Tracking among People Experiencing Homelessness (PEH)

Template Emails and Outreach for participants in small group discussions

Invitation email Template:

Dear <HMIS and IIS Contact>,

We are contacting you to schedule an hour long discussion to learn more about your work and experience in data sharing between HMIS and IIS. We have the following dates and times available:

• November 15^th at 1 and 2 ET

• November 16^th at 10, 11, 12, and 2 ET

• November 17^th at 10, 11, and 12 ET

• November 20^th at 11, 12, and 1 ET

• November 22^nd at 12, 1, and 2 ET

• November 27^th at 12, 1, 2, and 3 ET

• November 29^th at 12, 1, 2, and 3 ET

Please let me know what options work for you and I will set up an interview via zoom.  Also, please let me know who else to include on the zoom invite.

Outreach email template:

Greetings!

We are pleased to announce that AIRA has been awarded funding by the Centers for Disease Control and Prevention (CDC) to assist in improving service by increasing interoperability between Homeless Management Information Systems (HMIS) and immunization information systems (IIS). Currently, these systems are not strategically or systematically linked across the U.S. If effectively connected, these systems could be vital in improving services of both health surveillance and public health action.

Throughout this 12-month project, we will be collaborating with experts from CDC, Housing and Urban Development (HUD), and jurisdictions using HMIS. The project will consist of three main tasks: summary of perspectives on HMIS-IIS linkages (landscape), the identification of desired characteristics of pilot sites, and the creation of communities of practice (CoP).

If you have experience with HMIS-IIS linkages, please let us know, and we’ll be sure to reach out. For more information, please contact Jody Dial (jdial@immregistries.org).

We are looking forward to leveraging our collective expertise to carry out this important project